CCE of Columbia & Greene Counties Administrative and Marketing Assistant – Acra, NY

CCE of Columbia & Greene Counties is seeking a part time (21 hours/week) qualified and experienced incumbent responsible for providing general administrative, marketing, social media and website assistance for the Cornell Cooperative Extension (CCE) of Columbia and Greene Counties, for community based programs that provide education, services, resources and referrals to residents of the counties.

This position also provides administrative support of related Association programs, including special projects and grants.

Application Instructions

Please include a cover letter, resume and three references (at least one who is a current or former supervisor or teacher).

Once your application is submitted you will not be able to change your submission or add attachments.

External Applicants: (Including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job (External Candidate) for additional guidance. 

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance. 

Apply By

All applications must be received on-line by February 22, 2019. Position closing dates may change based on Association needs.

Required Qualifications

• High School diploma or equivalent with experience relevant to the role of the position.
• Ability to meet background check requirements.
• Ability to meet regular travel demands of the position. A valid NYS driver's license with the ability to drive and driving record acceptable for agency insurance coverage are required.
• Ability to work flexible hours, which may include early mornings, evenings, and weekends, as appropriate.
• Ability to work both independently and in a team environment.
• Ability to read and interpret documents such as instructions and procedure manuals. 
• Ability to write routine correspondence.
• Proficient or ability to become proficient with social media platforms.
• Attention to detail with an emphasis on accuracy and quality.
• Computer Skills - Proficiency or ability to learn and effectively use software including use of the internet, program related software, and Microsoft Office Suite including Outlook, Word, PowerPoint, Publisher, and Excel.
• Communication & Marketing Skills - Ability to effectively communicate verbally and in writing with program participants, volunteers, employees and others through a variety of media.  Ability to effectively market program through social media, print and other media.
• Work Environment – In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. In addition, the position frequently lifts, moves, or transports program related materials and equipment. 

Preferred Qualifications

• Proficient computer skills.

Position Responsibilities & Essential Functions

Coordination/Operation - 95%

• Update the Association's website, including the postings of PDFs, photos and videos.  Also track website statistics (hits, etc.)
• Coordinate with the managers and program staff to create and maintain Association social media (Facebook, Twitter, etc.) posts and website updates.
• Draft routine news releases promoting Association events and programs for Sr. Administrator's review, then distribute to media contacts.
• Draft routine marketing materials such as flyers, newsletters, promotional displays. 
• Draft radio spots to promote upcoming programs and recording as well. 
• Assist in the coordination and staffing of special events, such as fundraising events and fairs.
• Maintain, as well as increase, the Association's email subscriber list.
• Maintain an inventory of promotional materials ready for staff to use.
• Provide IT support to the Sr. Administrator position.
• Coordinate the compilation of the quarterly program listings.
• Contact local artists to display artwork in the Acra conference room.  Work with the artists on installation.  Coordinate and staff quarterly artist receptions.
• Provide office backup to administrative assistants (in both Hudson and Acra) when needed to answer phones, greet visitors.
• Prepare /type reports and letters in a timely manner, document and program resource collating & copying, filing, faxing, and computer work.
• On a regular basis transports self, also frequently lifting, moving and/or transporting program materials and resources to community-based settings.
• Coordinate participant referral system and report recruitment efforts. Make referrals on a daily basis for a variety of needs for the community, agencies, churches, school district, government and individuals.
• Assist the Supervisor with coordinating outreach meetings; and help participants make connections (including referrals) to other Extension programs and community resources.
• Take registrations for educational programs as needed.
• Prepare mailings as program requires.  Maintain a working knowledge of postal mail regulations.

Professional Improvement - 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety - Applied to all duties and functions.

• Support the Association to maintain a safe working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applied to all duties and functions.

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Columbia & Greene Counties policies, procedures and Cornell Cooperative Extension Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

Position Details

This is a part time, 21 hours/week, nonexempt position. Compensation paid at the rate of $15 per hour. Excellent benefits, based on eligibility, including:

• Vacation, Sick and Personal time
• Paid Holidays
• NYS Health Insurance Program (including Dental Insurance)
• NYS Retirement
• Long-term Disability Insurance
• Voluntary Tax Deferred Annuity
• Voluntary Flexible Spending Accounts
• Voluntary Group Universal Life Insurance
• Voluntary Personal Accidental Insurance
• Voluntary Legal Plan Insurance
• Voluntary Long Term Care Insurance
• Voluntary Auto and Homeowner's Insurance
• Voluntary Pet Insurance
• Voluntary New York's College Savings Program

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at: cce.recruitment@cornell.edu.  

For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail jpm373@cornell.edu or phone (518) 765-3503.

http://www.ccecolumbiagreene.org/

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Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.  Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.