Job Summary Working under the guidance of the Director of Communications, the Marketing & Communications Coordinator provides administrative, creative, and event support to the communications office. The Coordinator helps implement initiatives developed by the communications department, manages projects and department assets, and contributes to the teamâ™s strategic vision.Â
Unit-Specific Responsibilities 1) Use project management software to manage in-take and tracking of all projects. 2) Act as liaison between the communications department and other units; serve as the first point of contact for general communications inquiries. 3) Work with vendors to ensure timely submission of assets. 4)Â Fulfill and program digital screen orders. 5)Â Develop monthly, quarterly, and campaign-specific reports on communications activities; conduct research, as assigned, to support communications objectives. 7)Â Manage UChicago Arts Media buying group. 8)Â Build and launch monthly and quarterly recurring email campaigns; maintain email marketing editorial calendar; monitor department general email inboxes. 9) Assist in the writing, editing, and proofreading of content for all publications (print/digital). 10)Â Maintain organization of departmentâ™s physical and digital assets. 11)Â Monitor press coverage and archive digital press clippings; assist with dissemination of press releases. 12)Â Generate purchase orders and manage invoice processing; order supplies for communications department; assist with bookkeeping. 13)Â Maintain contact lists for vendors, agencies, and freelancers. 14)Â Occasional staffing of special events.
Unit-Preferred Competencies 1) Decision quality and accountability. 2)Â Authentic and effective communications. 3)Â Employee engagement. 4)Â Partnership and collaboration. 5)Â Celebrate diversity and inclusion.
6)Â Take initiative, work independently, and contribute as a member of a team.Â 7) Handle confidential information with discretion.Â
8) The temperament to work with a diverse and demanding population is expected.Â 9)Â Must be self-directed and self-motivated, able to set goals and develop projects.Â 10) Clear, effective, and tactful oral and written communication skills; ability to handle sensitive information with discretion.Â 11)Â Manage a workload, prioritizing and executing multiple tasks simultaneously with an ability to view a project in its entirety.Â 12)Â Considerable office work including ability to sit and use computers for 6 to 8 hours.Â 13) Occasional pushing and lifting of chairs and tables to set up events; some light lifting (10 to 50 lbs).Â 14)Â Travel to various campus locations.Â
Experience 1) Arts marketing experienced highly valued.Â 2) Experience in the arts and culture sector.Â 3)Â Relevant experience with social media platforms, including basic operation of Facebook, Twitter, Instagram, and YouTube (other platforms may be included); knowledge of best social media practices, live event integration, and audience engagement.Â 4) Comfortable with cloud computing and use of web-based software. 5)Â Strong knowledge of email distribution software (such as Constant Contact, Emma, or MailChimp).Â 6)Â Proficiency using Microsoft Office software. 7)Â Experience with Adobe Creative Suite, website content management systems, and simple HTML.Â 8)Â Strong organizational, planning, problem-solving, and project management skills.Â 9)Â Graphic design experience a plus.Â 10) Manage conflict with grace and tact and to propose creative, win-win solutions.Â
Required Documents 1) Resume
2) Cover Letter
3) Writing SampleÂ Â
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR08089
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